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City Secretary's Office

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The City Secretary's Office will be closed July 8th at due to Hurricane Beryl.  We will resume operations on July 9th.


Tanya Smith

The city secretary is a city officer appointed by the city council. The position of city secretary is a statutory position required by state law and the City Charter. In addition to statutory duties, the city secretary serves as a member of the city's management team and oversees the functions of the City's Secretary's Office, vital statistics operations, records management program, and city council services.

The City Secretary's Office provides citizens with public information and implements requests for city records, attends and prepares official minutes of the city council meetings, conducts city elections, coordinates boards and commissions appointments, provides staff support to the mayor and council, and manages the council and city secretary budgets of around $760K.

Request a Birth or Death Certificate Request Public Records
Request a Proclamation City Elections
Public Comments
at a Council Meeting
Citizen Committees,
Boards and Commissions
Historic Preservation


City Secretary's Office

Monday-Friday  |  8 a.m.-5 p.m.
979.764.3541  |  979.764.6377 (fax)
[email protected]

Tanya D. Smith
City Secretary
[email protected]
Ian Whittenton
Deputy City Secretary
[email protected]
Kimberly Dickey
Records Management Administrator
[email protected]
Kimberly McNally
Historical Records Archivist
[email protected] 
Maria Hernandez
Deputy Local Registrar
[email protected]
Ann Marie Williams
Staff Assistant
[email protected]


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